Introduction
The Global Easy Gantt lets you manage multiple projects in a single timeline view. You can adjust project timing, explore details, monitor progress, and control visibility. This guide shows how to use the global Gantt chart effectively when working with multiple projects.
Target Audience
- User
- Administrator
Prerequisites
- Easy Gantt module is enabled
- User has permissions to view or edit multiple projects
- Projects have defined start and due dates
Steps
1. Open the Global Gantt View
- Go to Global → Easy Gantt from the top menu
- This opens the global level where all accessible projects are displayed
2. View and Identify Projects
- Each project appears as a horizontal bar on the timeline
- The bar’s start and end are based on the earliest and latest task/milestone dates from the entire project tree
- Darker bars represent project templates
- Lighter bars are standard projects
3. Move Entire Projects
- Use drag & drop to move project bars on the timeline
- This updates dates for the project, subprojects, tasks, and milestones
- Shared milestones are not moved
- No notifications are sent when a project is moved
4. Drill Down into Projects
- Click the “+” icon next to a project name
- View and expand its tasks and milestones
- Use drag & drop to move individual items
5. Understand Project Completion
Each project bar shows its weighted % completion:
% = ((%done of Task1 × estimated time1) + (%done of Task2 × estimated time2)) ÷ total estimated time
If no estimated time is left, the project is shown as 100% complete.
6. Align % Done Column with Gantt Bar
- Go to Administration → Settings → Projects
- Set calculation formula to: Weighted average of % done with weights on estimated time
Optional Display Settings (Gear Icon)
Show soonest start
Displays brackets showing the earliest valid start date of a task based on relations. Available only in global Gantt.
Show task spent time ratio
Displays the ratio of time spent vs. estimated on task bars. This cannot be changed directly in the Gantt chart.
Disable notifications
Prevents sending update notifications while making multiple Gantt changes.
Notes
- Moving a project adjusts all associated tasks and milestones
- Does not affect cross-project relations or shared milestones
- No notifications are triggered, and changes are not recorded in journals
Conclusion
Working with multiple projects in Global Gantt is efficient and visual. You can shift projects in time, view detailed progress, and manage scheduling without switching contexts. With advanced settings like weighted completion, visibility filters, and drag & drop, managing your project portfolio becomes easier and more accurate.
