AI in the project manager’s toolbox: Practical help or hype?
Artificial intelligence in project management has mixed both excitement and scepticism. Is AI a game-changer, or is it just another hyped-up tool in the project manager’s toolbox? As AI advances, practical tools like AI Project Status and AI Project Planner from Easy AI offer a look into how AI can enhance the daily work of project managers.
Table of contents
True helper or just another tool in a toolbox?
Project AI to support every step of Project Management
Delivering on promises: Boosting efficiency with Project AI
True helper or just another tool in a toolbox?
According to Gartner, AI allows project managers to save around 8 hours and 45 minutes per week by automating tasks such as schedule creation, status reporting, meeting management, productivity tracking, resource allocation, budget management, and risk management. The research indicates that of the time it would take project managers, highlighting its potential to significantly streamline daily workflows. AI can perform these activities in just 24% of the time it would take project managers, highlighting its potential to significantly streamline daily workflows.
This time-saving potential proves that AI can streamline project management tasks, allowing managers to focus more on strategic goals than manual workflows.
Project Management Institute, in its report Shaping the Future of Project Management With AI, emphasizes the approach project managers can take to leverage AI as a powerful tool in their daily work. The report suggests that to truly benefit from Gen AI, professionals should adopt a systemic view of their capabilities and understand the various strategies that can enhance GenAI’s application in project case creation. Is it useful to understand (see the graph below) how Gen AI supports specific project tasks, mapped across the dimensions of task complexity and required human intervention, showing how Gen AI can increase productivity, efficiency, and speed to drive successful project outcomes for organisations.
Source: Shaping the future of project management with AI
Project AI to support every step of Project Management
One of the most time-consuming tasks for project managers is planning projects efficiently while juggling deadlines, resources, and dependencies. AI Project Planner takes on this challenge by automating and optimising project planning from the start. Using advanced algorithms, it creates realistic timelines using Gantt charts, structures tasks in the form of a Work Breakdown Structure, identifies risks, and provides a complete project overview—all these from a provided contract documentation. This approach is highly practical for managers aiming to minimise setup time and improve accuracy.
Based on internal assessments conducted by Easy Software, our team has recorded approximately 80% time savings in project plan creation using the AI Project Planner.
Once the project is underway, keeping it on track requires up-to-date, consistent status updates to keep both the team and stakeholders informed. AI Project Status steps in here by compiling and analysing project activities, generating insightful, detailed status reports that ensure everyone stays aligned and engaged.
Want to see how AI Project Status keeps your projects on track? Watch our short video to explore its powerful insights in action.
Together, these AI assistants make up Project AI, providing Easy8 users with comprehensive support that covers practically every project management need—from setup to execution—making it a reliable ally in achieving successful project outcomes.
Project AI provides you:
- automated project planning,
- risk identification and project overview,
- accurate, ongoing status updates,
- complete support from setup to execution,
- enhanced productivity.
Delivering on promises: Boosting efficiency with Project AI
As noted in recent Deloitte research, the top benefit achieved through generative AI initiatives is a substantial 34% improvement in efficiency and productivity. This finding aligns directly with the core value of Project AI - empowering project managers to manage tasks faster, communicate more effectively, and maintain alignment across their teams.
With features like the AI Project Planner for seamless setup and the AI Project Status for ongoing monitoring, Project AI addresses each step of project management. By reducing the time spent on routine processes, it provides a structured, automated approach to complex workflows. We believe this functionality can help companies reach the industry benchmark of improved productivity, positioning Project AI as a valuable tool in achieving efficiency goals across projects.
Frequently asked questions
What is Project AI in Easy8?
Project AI is a set of intelligent tools within Easy8 that uses AI to enhance project planning, tracking, and decision-making. It supports project managers by providing insights, predicting potential risks, and offering project status updates. This allows teams to anticipate challenges and adjust resources or timelines as needed, improving project efficiency and success.
How does AI support project planning in Easy8?
AI assists in project planning by analysing contracts to provide optimal project timelines and resource allocations. It can also forecast project bottlenecks and suggest adjustments, helping project managers to create realistic plans that are achievable within set deadlines. Additionally, the AI Project Planner provides insights that adapt as the project progresses, allowing for flexible, adaptive planning.
Can Project AI be deployed on-premises
Yes! With Project AI that is a part of Easy AI, you have the unique flexibility to choose between cloud hosting or on-premises deployment for your project management AI.
Is my data safe when using Project AI (Easy AI)?
Safeguarding your company data is a top priority for Easy AI. We adhere to standard data protection practices to encrypt and keep your data private, ensuring that only you can access and work with it. Your data will never be used to train our AI models unless you explicitly opt into a request to share it. Furthermore, Easy AI is fully compliant with GDPR standards and European privacy legislation.
How does AI improve project tracking and reporting in Easy8?
AI Project Status in Easy8 enhances tracking and reporting by continuously monitoring project progress, comparing it to planned schedules, and generating real-time status updates. It helps project managers quickly spot any deviations from the plan and provides suggestions for corrective actions. This AI-driven insight supports proactive management, helping to keep projects on schedule and within budget.
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