What Is a Budget Statement and How Does It Work?

Introduction

The Budget Statement in Easy8 helps users track and compare financial performance. It shows the relationship between planned and real values for income and expenses. This article explains what a budget statement is, how it functions, and why it is important.

Target Audience

User

Understanding Budget Statement

Definition

A Budget Statement is a financial overview feature in Easy8. It displays totals of:

Planned income and expenses – values you expect to reach.
Real income and expenses – values based on real data (e.g. time entries, invoices).

It gives you clear information about the financial health of your project or entire portfolio.

How It Works

Budget Statements are available on each project budget page and on global dashboards.
The table shows planned and real values for each item.
Time grouping (e.g. per month, year) can be changed.
Data sources for real values include:
- Logged time (based on user rate settings)
- Invoices (if CRM & invoicing are used)
- Manually entered expenses/income

You can sort, filter, and export the statement.

The statement includes:

Planned values – entered manually by users.
Real values – pulled from system data.
Difference – calculated automatically to show gaps.

Examples

If you plan 12,000 € in income for the year but record only 9,000 € from invoices and time logs, the statement shows:
- Planned: 12,000 €
- Real: 9,000 €
- Difference: -3,000 €
A monthly grouping shows each month separately, useful for spotting trends.

Corner Situations

Conclusion

The Budget Statement is a powerful tool for comparing planned and real project finances. It provides insights to help keep budgets under control.