Understanding Time Tracking Reports and Data

Introduction

This article provides a reference overview of the reporting and data visualization tools available for time tracking in Easy8. It explains where to find time tracking data, how to view it, and which components to use for summaries and exports.

Target Audience

User + Administrator

Definition

Name	Type	Description	Default
Spent Time Widget	Widget	Adds a dashboard block for quick access to total or detailed time reports	Available
Spent Time Calendar Widget	Widget	Visualizes time entries in a calendar view	Available
Personal Statement	Report Page	Provides individual time tracking reports with filters and export options	Enabled
Time Report - Global	Report Page	Displays aggregated time entries across the system for admins and managers	Enabled
Export Spent Time	Function	Allows exporting spent time data to CSV or XLS for offline analysis	Available
Chart Options in Widget	UI Feature	Choose between bar chart, pie chart, or line chart for visual representation	Enabled
Filter by Activity	Filter	Filters time data based on defined activities (e.g., Design, Testing)	Enabled
Filter by Project or User	Filter	Allows viewing time entries specific to project, user, or date range	Enabled
Group by Criteria	Aggregation	Groups time data by project, user, activity, date, etc., in reports	Enabled
Approvals Column	Status Field	Displays approval status for time entries, if approval is enabled	Optional

Usage Notes

Corner Situation – Incomplete Logs: If users don’t finish the task timer properly, the report might miss some entries. Always finalize time logs manually.
Corner Situation – Project Filtering: Time from subprojects may or may not appear depending on filter hierarchy settings. Use "Include Subprojects" option.
Corner Situation – Billable Time: The Billable flag must be enabled globally to see these values in reports.
Corner Situation – Chart Display Issues: Large datasets or missing grouping can cause charts to appear empty. Apply filters before switching chart types.

Examples

Example 1: A team leader adds a Spent Time Widget to their dashboard, filters by project and activity, and selects a bar chart to review team hours per task type.

Example 2: An administrator accesses the Personal Statement report to export an individual user’s monthly work log.