Spent Time Activities in Easy8

Introduction

This guide shows how to create, manage, and use Spent Time Activities in Easy8. These activities help categorize time entries, making reporting and time tracking clearer and more organized.

Target Audience

Administrator

Prerequisites

Before starting, ensure you have:

Administrator access to Easy8
An idea of how you want to group and report time entries (e.g., by activity type like Support, Development, or Meetings)

How to Set Up Spent Time Activities

Step 1: Go to Activities (Spent Time)

Navigate to Administration >> Categories >> Activities (spent time).

Activities list view in administration

Step 2: Create, Edit, or Remove Activities

Click New category to create a new activity.
Click the pencil icon to edit an existing activity.
Use the trash icon to delete an activity.

You can:

Set the name and description
Mark the activity as active or inactive
Set a default activity
Choose whether to allow zero or negative hours
Select the projects where this activity should be available

Activity detail view

Click Save to apply your changes.

How to Control Activity Use in Projects

You can define how activities behave per project:

Go to the desired project.
Open the project settings menu and click Activities (spent time).

Project-specific activity settings

Here you can:

Choose whether users select the activity when creating a task or only when logging time:
- Activity is selected when creating a task – users assign activity at task creation.
- Activity is selected when logging time – users pick the activity only during time entry.
Enable or disable specific activities for the project.

Click Save when done.

How Spent Time Activities Work

When logging time (manually or using a timer), users select one of the active activities.
If only one activity exists, it is automatically used.
Activities are used in reports, timesheets, and spent time overviews for filtering and grouping.

Troubleshooting

Activity not visible for users
→ Check if the activity is active and enabled for the specific project.
Wrong activity selected by default
→ Go to Administration >> Categories >> Activities (spent time) and change the default.
Too many or irrelevant options shown
→ Limit available activities at the project level.

Conclusion

You’ve now created and configured Spent Time Activities in Easy8. These activities help keep your time logs structured and make it easier to analyze how time is spent across your teams and projects.