How to Work with the Team Sprint Board

Introduction

This article explains how users can manage sprint delivery using the Team Sprint Board. You will learn how to use sticky notes, update work statuses, and structure your team's board with swimlanes. The board supports daily updates and is a space for collaborative tracking of work throughout the sprint.

Target Audience

User

Prerequisites

Scrum plugin must be active
Team Sprint Board must be linked to an active sprint
Product Backlog and Sprint Overview Board are set up
Sticky note templates are optionally prepared

How to Use the Team Sprint Board

Step 1: Open the Board

Go to the Sprint Overview Board
Click on the linked Team Sprint Board
The board shows your team's PBIs and sticky notes under three columns: To Do, Realization, Done

🎯 Use this board during daily standups to review and update progress.

Step 2: Add and Manage Sticky Notes

Click the ➕ icon on a PBI to add a sticky note
Sticky notes represent steps to complete the PBI (e.g. “Review feedback”, “Submit form to API”)
You can:
- Add from templates
- Use emojis or colors to label purpose or difficulty
- Change text or assignee

💡 Tip: Sticky notes work like sub-tasks but are lighter and faster to manage.

Step 3: Use Swimlanes for Structure

Swimlanes help separate work visually
You can use swimlanes for:
- User stories
- Goals
- Assignees
Move PBIs or notes between lanes to adjust focus

🔍 This helps organize your sprint delivery clearly.

Step 4: Track and Complete Work

Drag sticky notes across columns as they progress
“To Do” → “Realization” → “Done”
When all sticky notes under a PBI are done, mark the PBI as completed

📌 Corner case: Swimlanes may reset if PBIs are unassigned or not linked to the correct team.

Step 5: Keep it Simple – 3 Columns Only

The Team Sprint Board works with 3 columns only
If you need more stages (e.g. “Testing”, “QA Review”), consider using the Kanban Board instead
Sticky notes are flexible enough to reflect internal steps within “Realization”

⚠️ Use sticky notes instead of creating too many custom statuses.

Conclusion

The Team Sprint Board is a daily working space for each development team. It helps you visualize progress, update work using sticky notes, and structure delivery with swimlanes. For full flexibility beyond three columns, combine Scrum boards with Kanban.