Introduction
This article explains how administrators can create and manage meeting rooms in the system. It also covers how users can reserve rooms when scheduling meetings and where to check room availability. This setup helps prevent double bookings and improves coordination.
Target audience
- Administrator
Prerequisites
- Access to the Administration section
- The Calendar module must be active
Steps
1. Create a New Meeting Room
- Go to Administration > Meeting rooms
- Click the New room button
- Enter:
- Room name
- Capacity (number of people)
- Click Save
Once created, the room is available during meeting creation.
2. Reserve a Meeting Room
- Open the Calendar
- Create a new meeting
- In the meeting form, select the desired Meeting room
- Save the meeting
If the room is already booked, it will not appear for the selected time.
3. Check Room Availability
- Go to the Room Availability view at
/easy_rooms/availability - View free/busy times for all meeting rooms
- You can create meetings from this screen
Note: Meetings cannot be edited or deleted from this view. Use the Calendar for changes.
4. Delete a Meeting Room
- Go to Administration > Meeting rooms
- Delete the room
Warning: Deleting a room will also cancel all existing reservations associated with it.
Results
- Rooms appear in the Calendar during meeting scheduling
- Users can check availability and avoid conflicts
- Admins can manage room creation and removal centrally
Troubleshooting
- Room not visible: Check if it was created and that the Calendar module is enabled
- Cannot modify meeting: Use the Calendar instead of Room Availability
