How to Configure Time Tracking Settings
Introduction
This guide will show you how to configure global time tracking settings in Easy8. These settings control how time is logged, edited, and restricted system-wide. By using these options, you can enforce consistent time reporting rules across users and roles.
Target Audience
Administrator
Prerequisites
Before starting, ensure you have:
- Administrator access to Easy8
- A clear understanding of your organization’s time tracking policies
How to Configure Time Tracking Settings
Step 1: Go to Administration
- Open the Global menu and click on Administration.
Step 2: Open Spent Time Settings
- Navigate to: Administration >> Settings >> Spent time.
Step 3: Configure Global Spent Time Limits
- Enable approvals of spent time – Activates a workflow where time entries must be approved.
- Show “Billable?” choice – Adds a checkbox to time entries to mark them as billable.
- Number of last projects – Sets how many recent projects are shown when logging time.
- Allow creating/editing entries (past/future) – Set how many days backward or forward users are allowed to create or edit time entries.
- Daily entry limit (total) – Set the maximum number of hours a user can log per day.
ℹ️ Leave any box empty to disable that specific limit.
Step 4: Edit Settings per Role
- Use the “Edit settings per role” dropdown to configure time tracking rules for specific roles.
- These role-specific settings override the global limits set above.
- You can define different logging/editing time windows and limits for each role independently.
Step 5: Configure Logging Behavior
- Use an editor for comments on time logging? – Adds a text editor for formatting comments.
- Enter date when logging time by task update? – Prompts the user to choose a date when logging time.
- Allow logging time on closed tasks – Lets users still record time on closed items.
- When logging time, task must be selected – Prevents logging time without linking it to a task.
- When logging time, comment must be filled – Makes the comment field mandatory during time entry.
⚠️ Corner case: When you check “When logging time, comment must be filled”, this rule does not apply to Timesheets. Since there's no comment field in the Timesheets view, the system auto-fills it with a dash (“-”). If you need to add or change a comment, open the task via the standard task edit button. The updated comment will then appear in the timesheet entry as well.
Step 6: Save the Settings
- Click Save at the bottom of the page to apply all your changes.
Troubleshooting
- Users can’t log time
→ Check if the date limits or required fields (like task/comment) are preventing entry. - Comment not visible in timesheet
→ Comments must be entered via the task detail page, as Timesheets auto-fill the comment with a dash. - Different behavior for some users
→ Check if role-specific limits are overriding the global ones.
Conclusion
You have successfully configured the global and role-based time tracking settings in Easy8. These options help you control how time is logged, who can edit entries, and enforce consistency across your team.
Related Topics and Further Reading
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