Introduction
Archiving a project in Easy8 removes it from active use while keeping its data safely stored in the system. This is useful for cleaning up your project list without deleting project history. Archived projects are fully hidden from users, including administrators, with limited exceptions.
Target audience
- Administrator
Prerequisites
- Access to Administration → Projects
- Permission to archive projects (for archiving)
- Administrator rights (required for unarchiving)
Steps
1. Archive a Project
There are two ways to archive a project:
Option A: From the Projects List
- Go to Administration → Projects
- Right-click on the project you want to archive
- Select Archive from the context menu
Option B: From Project Settings
- Open the project you want to archive
- Go to the Project settings
- Use the available archive option in the settings panel
Note: Both active and closed projects can be archived. Archiving a parent project will also archive all of its subprojects.
2. What Happens When a Project is Archived
- The project is hidden from all users, including administrators
- Time entries remain visible in reports for accurate tracking
- Trying to access the project or its tasks directly via URL (e.g.
/projects/123) will show a 403 error - Archived projects are only visible by filtering in the admin panel
3. Locate and Unarchive a Project
- Go to Administration → Projects
- Use the filter to select Archived projects
- Right-click on the archived project
- Select Unarchive
Note: Only administrators can unarchive a project. You cannot unarchive a parent project if any of its subprojects remain archived.
Results
- Archived projects are hidden but safely retained in the system
- Unarchived projects return to normal visibility and access
- Time tracking data remains available throughout
Troubleshooting
- 403 error on project link: This is expected behavior for archived projects
- Can't unarchive: Make sure you're an administrator and that no subprojects remain archived
- Subproject conflict: You must archive or unarchive the entire project tree (parent + subprojects)
