Assigning a Task to Multiple Users: Best Approaches

Introduction

In Easy8, you can assign tasks to more than one user using different methods. This guide explains all available options and when to use them to ensure efficient task distribution and clear responsibilities.

Target Audience

User + Administrator

Prerequisites

Access to Easy8
Permission to edit tasks
Appropriate role for assigning tasks

Methods to Assign a Task to Multiple Users

Method 1: Use the Coworkers Field

The Coworkers field allows you to add additional users who will collaborate on a task.

Open the task and click Edit Task.
In the right sidebar, find the Coworkers field.
Add one or more users as coworkers.
Save the task.

Effect: The task has one main Assignee. Other users are listed as Coworkers and can track the task in their task list.

💡 Tip: Coworkers will not receive the task as assigned to them but can follow, edit, and comment on it.

Method 2: Assign the Task to a Group

If you want to assign the task to all members of a group:

Open the task and click Edit Task.
In the Assignee field, select a Group instead of an individual user.
Save the task.

Effect: The task is assigned to the selected group. All group members will see the task in their task lists as assigned to the group.

Method 3: Create Distributed Tasks

Prerequisites

Before using distributed tasks, the feature must be enabled:

Go to Global Menu >> Administration >> Settings >> Task Tracking
Enable the checkbox Enable distributed tasks

Additionally, the tracker must support distributed tasks:

Go to Global Menu >> Administration >> Trackers
Edit the tracker you want to allow distributed tasks on
Enable the option Distributed task

How to Create Distributed Tasks

The distributed task option is available only when creating a new task:

Go to any task list or project and click New Task.
In the Tracker field, select a tracker where Distributed task is enabled.
In the task form:
- Fill in the Subject and other task details
- In the Distributed tasks section:
  - Add one row per distributed task
  - For each row, select an Assignee and define Estimated time
  - Use the small + button to add more rows if needed
Click Save

Effect: When saved, the system will automatically create a subtask for each row you defined in the Distributed tasks section. The main task will act as a parent task without an assignee. Each subtask will have its own assignee and estimated time.

💡 Tip: Distributed tasks are ideal when you want to split one main task into clearly defined subtasks, each assigned to a specific user with their own workload.

Choosing the Right Method

Method	Use When
Coworkers	Multiple users are involved, but only one is responsible
Group Assignment	The task is team responsibility without individual division
Distributed Tasks	Each user needs a separate, individually tracked task

Conclusion

Easy8 offers several ways to assign tasks to multiple users. Choose the method that best fits your workflow and team structure to ensure clear responsibilities and efficient collaboration.