Introduction
This guide will show you how to manage namespaces in the Easy8 Knowledge Base. Namespaces help structure content by defining specific areas within your knowledge base. By following these steps, you’ll learn how to create, access, and control namespaces to keep your documentation organized and secure.
Target Audience
- Administrator
Prerequisites
- Administrator access to Easy8
- Understanding of knowledge base structure and user roles
How to Manage Knowledge Base Namespaces
Step 1: Understand What a Namespace Is
- A namespace is a defined section of your knowledge base, identified by a prefix in the page title.
- It can have individual settings and permissions applied.
- Format:
<namespace>:Page title
Step 2: Review Standard and Pseudo Namespaces
- Standard Namespaces: Includes Main, Help, Template, Category, etc.
- Pseudo Namespaces: Media and Special – used by the system, not editable by users.
- Pages like user pages, discussion pages, and image files are created automatically in their namespaces.
Step 3: When to Create a Custom Namespace
- Separate content types like Meeting minutes, Processes, Work instructions
- Organize documentation by departments or teams
- Enable specific features or restrict access for certain types of content
Step 4: Create a New Namespace
- Go to Global Actions > Management > Namespaces
- Add a new namespace and configure settings such as page approval or read confirmation
Step 5: Use a Namespace in a Page Title
- To create or access a page, use the format:
Namespace:Page title - To hide the namespace in the link label, use:
[Namespace:Page title|] - If the namespace doesn’t exist, the page will be created in the Main namespace instead
Step 6: View Pages by Namespace
- Go to the Special:All Pages view
- Leave the input field empty
- Select a namespace from the drop-down menu and click Go
Step 7: Manage Namespace Access
- Go to Global Actions > Management > Namespace Access
- Configure access settings for each namespace:
- Use global permissions: Default access without restrictions
- Public access: Anonymous users can view but not edit
- Restrict access to groups: Only specified user groups can read/edit pages
- Adjust these settings directly within each namespace listed
Conclusion
You have successfully learned how to manage namespaces in the Knowledge Base. Using namespaces effectively allows for better content segmentation, improved access control, and clearer documentation organization.
