Introduction
The Groups section in Administration allows administrators to organize users and system roles into logical sets. Groups are useful for assigning roles, managing permissions, and planning workload. This article explains how groups are listed, managed, and configured in Easy8.
Target Audience
- Administrator
Groups in Administration
Definition
Groups are collections of users or system entities that share common access or organizational purposes. Each group can include:
- A name and description
- A list of assigned users
- Membership in projects
- Optional system attributes
Groups can represent departments (e.g. Consulting), roles (e.g. Service desk operators), or even resources like machines (e.g. Machine 1).
There are also predefined special groups such as Anonymous users and Non member users.
How It Works
Viewing the Group List
When accessing the Groups section, administrators see a list of all available groups with columns showing:
- Group name
- Description
- Whether it is a system group
- Number of users in the group
Each group entry includes an action to delete it.
Group Details
Clicking on a group opens its settings. These are divided into tabs:
- General – Name, description, and options like "system group" or "require two-factor authentication"
- Users – A list of users in the group
- Projects – Projects the group is assigned to
- Avatar – Visual identifier for the group
Groups are commonly used to simplify permission settings and workload assignments.
Machine Groups
A common practice is to create groups that represent machines. These are used when hours need to be allocated or workloads planned for specific resources. For example:
- High volume printing machine
- Manufacturing robot
These act like user groups but represent non-human resources in planning tools.
Conclusion
The Groups section in Administration allows Easy8 administrators to create and manage both user and machine groups. This feature supports better access control, workload planning, and system organization by assigning roles and project memberships collectively.
Further Reading
- User Management in Administration (Explanation)
- Roles and Permissions in Administration (Explanation)
- Project Memberships in Administration (Explanation)
