Introduction
The Attendance Management section in administration is where system administrators configure working calendars, attendance categories, and rule-based attendance behavior. This ensures accurate time tracking, reporting, and control over leave or remote work entries across the system.
Target audience
- Administrator
Overview of Configuration Options
The Attendance page includes three main configuration areas: working time calendars, attendance categories, and rule settings for attendance tracking.
Working Time Calendars
Each calendar defines a standard working day duration (in hours). Admins can create regional or custom calendars that reflect different schedules across teams or countries.
| Option | Description |
|---|---|
| Name | The name of the calendar (e.g. "Standard", "German work calendar") |
| Working hours/day | Number of hours per working day |
| Default value | The calendar set as the system default |
| Detail/Edit/Delete | Links to manage or remove calendars |
To create a new calendar, click the New calendar button in the top right. A detailed form will appear, allowing admins to define workday start/end times, weekdays, default flag, import options, and calendar copying.
Attendance Categories
Admins can define types of activities for user attendance. Each category can be marked as a default or categorized as time at work (e.g., "Office", "Home office") or not at work (e.g., "Vacation", "Sick leave").
| Column | Description |
|---|---|
| Name | Name of the activity type |
| Default value | Marks the default attendance option |
| At work? | Whether this counts as working time |
| System-only | Indicates internal categories not visible to users |
These values are later used for planning attendance entries in the Scheduler.
Attendance Settings
This section defines system-wide behavior rules.
| Setting | Description |
|---|---|
| Days per activity/year | Limits for categories like Vacation or Sick leave |
| Office IP range | Used to track location-based presence |
| Activity in/out of range | Maps IP-based rules to attendance categories |
| Round time | Time tracking granularity (e.g., 15 min rounding) |
These rules help automate presence classification based on network access location.
Scheduler: Planning Attendance
In the Scheduler, admins can add specific attendance entries. The dialog includes:
- Activity: Select from predefined categories (e.g., "Vacation")
- Date From/To: Define the attendance duration
- Portion of day: Choose full day, morning, or afternoon
- User: Assign attendance to one or more users
- Description: Add optional notes
Creating New Calendars
Via the New calendar page, admins define:
- Calendar name and workday start/end times
- Weekdays that count as working days
- Whether it's a default calendar
- iCalendar import for holidays
- Copying from existing calendars
This ensures flexibility for managing various team schedules and international operations.
Summary
The Attendance Management section offers a full set of tools to define and automate working time tracking for users. It connects to reporting, scheduler views, and presence calculations. Admins should configure this section to reflect actual HR policies and business rules.
